White Raven Law
White Raven Law Corporation

Careers

Careers at White Raven Law

 
 

Position Title: LEGAL ASSISTANT / ACCOUNTANT

 

Supervisor: G.L. Terri-Lynn Williams-Davidson

June, 2018

SUMMARY

The candidate provides legal support to the senior lawyer and associates, through drafting, legal research, office management, and accounting operations.

Legal Assistant

Legal Assistant duties include:

  • Assisting with all aspects of litigation preparation including drafting, proofing, organizing and assembling pleadings, motions, affidavits, Orders, Court forms, application records, books of authorities;
  • Assisting with all other matters, including negotiations and correspondence;
  • Conducting legal and other research, as requested;
  • Assisting with the filing, distribution and service of documents;
  • Maintaining client documents and exhibits, in consultation with Litigation Support staff;
  • Calendar management, including coordinating meetings, booking court dates and discoveries and communication with registries and agents;
  • Participating in discoveries and mediations, and client meetings, taking notes and minutes as required;
  • Maintaining a bring forward/limitation calendar;
  • Maintaining law office procedures, including file management and conflicts checking;
  • Coordinating travel arrangements;
  • Completing monthly billing cycle, including time entries;
  • Maintaining firm administration processes, procedures and policies;
  • Providing relief reception duties, as required;
  • Generally overseeing the day-to-day functioning of the office; and
  • Completing other duties as assigned by supervisor

Accountant

The Accountant’s duties include all aspects of accounting operations, including:

  • Maintaining the records of the firm according to generally accepted accounting standards and the Law Society of British Columbia trust accounting requirements;
  • Completing day-to-day posting of all general account and all trust account transactions, and review the same;
  • Managing accounts receivables and accounts payables (including client disbursements) and maintaining sub-ledgers and journal entries for same;
  • Reconciling and balancing monthly trust and general bank accounts;
  • Maintaining the general ledger and clients’ trust ledgers;
  • Preparing monthly pre-bills and final bills, including disbursements, and monthly reports;
  • Ensuring accurate time entry in the firm’s time and billing software program;
  • Completing payroll and payroll deductions/remittances (using Quickbooks and Practice Management Software);
  • Preparing necessary government returns and remittances, including HST, GST, PST, WCB;
  • Preparing financial statements and budgets (monthly, year-end, and comparative) and any other reporting as may be assigned from time to time;
  • Completing month-end, quarter-end and year-end closing procedures, including preparing for, and assisting with, annual and practice audits;
  • Ensuring that all liability insurance and other required insurances and practice fees, are current and up to date;
  • Preparing necessary reports to the Law Society of British Columbia and submitting any required Trust Administration Fees (TAF) remittances;
  • Reconciling company and employee credit cards;
  • Completing any other duties relating to accounting financial management, including software auditing for data entry errors;
  • Managing a bring-forward reminder system for all accounting, tax, insurance, and contract renewals;
  • Managing the firm’s benefit package;
  • Ensuring scanning of documents for a digital accounting system;
  • Organizing and maintaining accurate records for required retention periods;
  • Maintaining the capital asset ledger, including monthly depreciation; and
  • Providing other assistance as requested.

QUALIFICATIONS

  • Completion of a recognized Legal Assistant (or Law Office Administrator) program or commensurate experience in a law office;
  • Minimum of two years’ legal office experience, preferably in complex litigation involving large amounts of evidence using current technology, with demonstrated knowledge of legal procedures and terminology, registry practice and procedures and Rules of Court;
  • Minimum of two years’ law office accounting experience, including experience with payroll, accounts payable and receivable, billing and trust accounting;
  • Excellent communication (verbal and written), interpersonal skills, customer service and organizational skills;
  • Must be accurate and detail-oriented, with excellent numeric skills;
  • Ability to type a minimum of 65 wpm with a high degree of accuracy and attention to detail;
  • Possess an aptitude for software and technology:
  • Knowledge of, and demonstrated experience with Quickbooks or similar accounting software is required;
  • Knowledge and experience with litigation databases, including Prolaw, Summation, Practice Management software, and automated legal research (Lexis/Nexis) are assets; and
  • Advanced skills in MS Office (Word, Excel, Outlook) and online research;
  • Possess sound judgment and initiative and be a quick learner, with an ability to follow instructions, prioritize work to meet deadlines, and work independently and as part of a team;
  • Experience with scanning, printing, and binding equipment; and
  • Reliable and dependable with a professional, positive, friendly attitude.

*This Job Description will be reviewed and may be changed upon successful completion of the probationary period of employment.

 

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